Deputy Director of Voter Services

The Deputy Director of Voter Services supervises, administers and organizes the activities of the voter services department.
 

• Supervise the operations and activities of the department in conformance with the election laws and regulations.
• Direct the activities of Voter Services staff, ensure that individuals complete duties and responsibilities efficiently and effectively; handle any issues that may arise including motivating employees, employee evaluation(s), and employee issues/concerns including disciplinary actions.
• Supervises temporary election workers and provides training regarding election procedures and the operation of (electronic) election equipment.
• Perform a wide variety of administrative support services as assigned by the Director.
• Assist in directing and organizing the holding of elections, maintaining integrity in the election process and ensuring that all mandated deadlines be met.
• Assist in directing and organizing the preparation and printing of specimen, absentee/mail-in and official ballots.
• Prepare instruction manuals and conduct classes.
• Assist in preparation of accurate voter registration lists from official registration records, official statements of voters, statistical listings and other data.
• Assist in managing on going voter registration tasks.
• Assist in departmental budget requests and ensure expenditures are within budgetary constraints.
• Train new employees on use of statewide voter registration system.
• Oversee the maintenance and updating of computer system operations.
• Prepare reports for internal use and for external requests when appropriate.
• Attend meetings and provide information verbally and written to voters, candidates, public officials and the press.
• Determine department information needs and develop and maintain a plan to ensure access to the appropriate information.
• Identify information storage needs and develop a process for routine archiving.
• Perform other duties, tasks and special projects, as required.
   

Qualifications / Requirements:
·        Associate’s degree from an accredited college or university, or equivalent combination of education and experience.
·        Knowledge of Pennsylvania and Federal election and voter registration laws or ability to learn same
·        Office management experience.
·        Strong budget management skills.
·        Ability to make sound decisions and choices.
·        Ability to deal tactfully with difficult people.
·        Excellent oral and written communication skills.
·        Exceptional ability to assess needs and priorities.
·        Excellent organization skills.
·        Strong interpersonal skills.
·        Exceptional ability to communicate effectively at all levels.
·        Accurate and detail-oriented.
·        Ability to make sound decisions and choices.
·        Demonstrates honesty and integrity.
·        A valid driver’s license is required.
 
Preferred Skills, Knowledge & Experience:
·        Ability to compose correspondence.
·        Strong time management, prioritization and organizational skills.
·        Strong people skills, with the ability to lead and train others.
·        Excellent ability to analyze complex issues.
·        Strong ability to plan, organize and coordinate work.
·        Strong ability to think strategically.
·        General understanding of human resources guidelines.         
·        Ability to define problems, collect data, establish facts and draw valid conclusions.
·        Strong project management skills.
·        Ability to handle multiple tasks simultaneously.
·        Ability to interface effectively with all levels of county management.
·        Spanish language skills are a plus.
 

 

Computer Skills:
To perform this job successfully, an individual should have:
·        Basic Word skills
·        Intermediate Excel skills
·        Intermediate Access skills
·        Basic OutLook skills (Email and Calendar)
·        Basic Internet skills